Fair copies of Governor and Committee minutes Help




Fair copies of Governor and Committee minutes


Dates of Creation 




Physical Description 


109 volumes
2 maps


Record forms part of 


Governor and Committee minute books and related records


Scope and Content 


Sub-series consists of official copies of minutes from meetings of the Governor and Committee, which were known as "fair" copies. These fair copies were created from "foul" copies, which were considered draft or rough copies. Early minute books also contain minutes of the General Courts of Proprietors, and more recent books include minutes of the Canadian Committee, which was created in 1912. From 1737 to the mid-19th century, minutes of the Sub-Committee for Trade are also included in Governor and Committee minute books. Many volumes after 1709 are indexed. Records are arranged chronologically.


Restrictions on Access 


Minutes of the HBC and its subsidiaries are subject to a 15 year rule. Access is restricted until 15 years after the records were created. Special permission to view the records must be granted by HBCA. Some original records have been withdrawn, and must be viewed on microfilm.


Terms For Use and Reproduction 


Researchers are responsible for observing copyright legislation. Permission may be required for any form of publication or exhibition where records are not in the public domain.


Related Material 


A larger version of the small site plan drawing A.1/166 fo.198 can be found in H4-MB1-9-13-1.


Availability of Other Formats 


Some records in this series have been digitized and can be viewed through the listings database.




The Hudson's Bay Record Society has published the first volume of minutes (1671-1674) in HBRS Volume V, and the second volume of minutes (1679-1684) in HBRS Volumes VIII and IX.

There are no fair copies of minutes for the periods 1718-1737 and 1778-1782. Foul copies may be consulted for these years.

Minutes for the periods November 1878 to April 1882 and February 1910 to December 1917 are unidexed. The sub-series "Minutes of the Executive Sub-Committee and abstracts of letters," which has indexed volumes, is a useful guide for matters of consideration to the Governor and Committee during these years.


Title Notes 


Formerly titled "Minutes of the Meetings of the Governor and Committee."


Former Codes 


A.1/1-142, A.1/148-171, A.1/209-211, A.1/221-116, A.1/233


How to proceed

Some of these records may be consulted on microfilm. Most may be consulted in the Archives Research Room, although some original records are not available for viewing without special permission.

Consult listings database to find location codes and microfilm numbers, and digitized images of some of the records in this series.

Most of this material is available for microfilm loan.

View an online list of these records


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