Bay Stores general personnel dossiers Help




Bay Stores general personnel dossiers


Dates of Creation 




Physical Description 


2.25 m of textual records


Scope and Content 


Series consists of personnel dossiers for Small Stores, Interior Stores and Bay Stores employees. The dossier system was adopted by the Fur Trade Department Personnel Division in the 1930s in order to keep comprehensive information on departmental employees in a simple and efficient manner. The personnel file on an employee was created when the individual was hired by the company and was added to with every change in the status of the employee throughout his or her employment. As a result, the amount of documentation in each dossier may be quite extensive: applications, letters of reference, assessment interviews, contracts, medical and dental records, MMPI (Minnesota Multiphasic Personality Inventory) tests, ratings, termination interviews, correspondence with district managers, and other information. Most dossiers also include a record of service sheet which provides personal information such as the employee's name, address, next of kin, date of birth, citizenship, place of birth, marital status, names of spouse and children, date of entry into service, education, job history, record of service, and details of separation from the company. Dossiers are arranged alphabetically by the employee's last name.


Restrictions on Access 


Records in this series are restricted under the Personal Heath Information Act (PHIA). Contact the Hudson’s Bay Company Archives to request access to these records.


Terms For Use and Reproduction 


Researchers are responsible for observing copyright legislation. Permission may be required for any form of publication or exhibition where records are not in the public domain.


Custodial History 


Records were donated to the Hudson's Bay Company Archives in 2007 as part of a larger accrual of HBC records. Records were initially transferred to HBCA in 1985 by the Northern Stores Department.


Entity or entities that created these records

These records were created by the following Hudson's Bay Company entity or entities. Click on the name of the entity for information about this entity and other records it created.

1923-1937 :

Fur Trade Department

1937-1957 :

Interior Stores Division

1957-1962 :

Bay Stores

1962-1970 :

Personnel Division


How to proceed

These records must be consulted in the Archives Research Room. Consult the listings database to find location codes.

This material is not available for microfilm loan.

View an online list of these records


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