Fur Trade Department general personnel dossiers Help




Fur Trade Department general personnel dossiers


Dates of Creation 




Dates of Accumulation 




Physical Description 


14 m of textual records
Over 600 photographs


Scope and Content 


Series consists of personnel dossiers for Fur Trade Department employees kept by the Fur Trade Department Personnel Division. In 1938, the dossier system was adopted by the Personnel Division to keep comprehensive information on departmental employees in a simple and efficient manner. Records of employees who had retired, been dismissed or died during Outfits 261-267 (1931-1937) were incorporated into this dossier system. This filing system was kept by the Personnel Division until Outfit 288 (1957-1958), at which time the files of Fur Trade Department employees still working for the HBC were transferred to the Northern Stores Department. (For a continuation of this series, see series Northern Stores Department general personnel dossiers.)

The amount of documentation in each dossier may be quite extensive: applications, letters of reference, assessment interviews, contracts, medical and dental records, MMPI (Minnesota Multiphasic Personality Inventory) tests, ratings, termination interviews, correspondence with district managers, the department's consultations with nutritionists and other information. Also included are staff records of service and history sheets. In addition to providing information also available on earlier forms, the history sheets give the name of the employee's spouse and the names and birth dates of their children. Some files contain documents dated after the year of employment termination.

Series also contains over 600 photographs of employees which were kept in their dossiers. Most of these photographs have been removed from their dossiers and are now in the HBCA photograph collection.


Restrictions on Access 


Personnel records of the HBC and its subsidiaries are subject to a 50 year rule. Access is restricted until 50 years after the date on the most recent item in the file. ****Records in this series are also restricted under the Personal Heath Information Act (PHIA). Contact the Hudson’s Bay Company Archives to request access to these records.


Terms For Use and Reproduction 


Researchers are responsible for observing copyright legislation. Permission may be required for any form of publication or exhibition where records are not in the public domain.


Custodial History 


The Archives Department of the Hudson's Bay Company was created in London in the 1920s. The Archives Department had custody of the records until they were transferred on deposit to the Archives of Manitoba in 1974, according to the 1973 Agreement between the HBC and the Province of Manitoba. In 1994, the HBC donated the records to the Province to be maintained permanently by the Archives of Manitoba.




The dossiers in this series are arranged by the outfit year in which employment was terminated. Within each outfit year, dossiers are arranged alphabetically by employee's name. Certain dossiers, received after the series had been almost entirely arranged, have been placed out of order. See listings database for outfit information for each dossier.


Former Codes 




Entity or entities that created these records

These records were created by the following Hudson's Bay Company entity or entities. Click on the name of the entity for information about this entity and other records it created.

1896-1910 :

Commissioner's Office

1910-1938 :

Fur Trade Department

1938-1976 :

Personnel Division


How to proceed

Records must be consulted in Archives Research Room. Consult listings database to find location codes.

This material is not available for microfilm loan.

View an online list of these records


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